Founding agency places now open

Less firefighting.
More care.

CareRostr runs your rota, call monitoring, medication, care plans and payroll from a single platform, with an app your carers will be glad to open. Built and proven inside a working home care agency.

Apply for early access Take a look around

Made in Wales · CQC & CIW ready · Welsh and English · Works offline

carerostr.com/rostr

Rostr

Thursday, 12 March

5 carers, 34 callsPublish week

Carer

07:0009:0011:0013:0015:0017:0019:0021:00

RMRhian Morgan

Morning

Betty A.

07:00

Arthur J.

08:12

Glenys P.

09:25

Lunch

Ceri W.

11:40

Ivor B.

13:07

Tea

Betty A.

16:00

Nesta R.

17:12

DLDai Llewellyn

Morning

Ivor B.

07:15

Nesta R.

08:27

Ceri W.

09:40

Lunch

Mair D.

11:45

Glenys P.

12:57

Bed

Arthur J.

18:48

Betty A.

20:00

SPSioned Price

Morning

Mair D.

07:00

Glenys P.

08:12

Betty A.

09:24 ×2

Tea

Ceri W.

16:15

Arthur J.

17:27

Bed

Ivor B.

19:30

MHMegan Hughes

Morning

Ceri W.

07:30

Ivor B.

08:42

Arthur J.

09:55

Lunch

Betty A.

11:40

Nesta R.

12:52

Tea

Mair D.

16:30

TETomos Evans

Morning

Nesta R.

07:20

Mair D.

08:32

Lunch

Arthur J.

11:30

Ceri W.

12:57

Tea

Glenys P.

16:00

Ivor B.

17:06

Bed

Nesta R.

19:45

?Uncovered

Glenys P.

No carer

Morning Lunch Tea Bed Travel between calls Not enough travel time

Say goodbye to

The whiteboard rota
Hours on a spreadsheet
Paper MAR charts
The office WhatsApp group
Friday night payroll

The problem

Care has changed. The tools haven't.

Packages are more complex, councils want evidence for every minute, and good carers can take their pick of jobs. Yet most agencies still plan the week in one place, record medication on paper, chase staff on WhatsApp and work out pay in a spreadsheet. Each handover is a chance for a call to slip or an hour to be paid twice.

96,000

care vacancies in England on any given day

410,000

extra care posts the sector will need by 2040

Source: Skills for Care, The state of the adult social care sector and workforce in England, 2025/26.

The platform

Everything your agency runs on, connected.

From the first phone enquiry to the final invoice, it's one record. Move a visit and the carer's app, the timesheet and the bill all update with it. It all comes as standard, with no add on fees for medication or the mobile app.

Rotas in minutes

Drag visits between carers, copy last week, and let recurring packages fill themselves in. Clashes and uncovered calls light up while you plan.

Proof of every visit

GPS clock in and out on each call, live late alerts, and a complete history ready for when the council queries an invoice.

Care plans carers follow

Tasks, risks and preferences for each client, ticked off visit by visit, so the next carer knows exactly how Mrs Jones takes her tea.

Medication done properly

A full eMAR with a licensed medicines dictionary, PRN limits and instant alerts for refused or missed doses.

Pay that matches the rota

Charge rates, pay rates, mileage and travel time worked out from real visit times. Payroll becomes a five minute check.

No surprise expiries

DBS, right to work and training dates for each carer, flagged weeks before they lapse.

Enquiries that convert

Log the call, assign a follow up, and turn it into a full client record the day care begins.

Messaging you can audit

Chat with carers, with read receipts and push alerts, kept inside your records and off personal phones.

Live visits

Thursday, 12 March · 08:42

41 on time1 late1 alert

07:30
Betty A.
Sian M. · Out 08:02 · 32m
Completed
08:15
Arthur J.
Sian M. · In 08:14 · GPS ✓
On site
08:30
Dilys R.
Owain T. · 12m late · en route
Running late
08:30
Glenys P.
Rhian L. · Not started · office alerted
Missed call risk
09:00
Mair D.
Owain T. · In 08:58 · GPS ✓
On site

Glenys P. is 12 minutes overdue with no clock in.

Reassign

Call monitoring

Know about a late call before the family does.

Carers clock in with one tap and GPS confirms where they are. Your live board shows who's with a client, who's running behind and who hasn't started, so help is on its way in minutes.

One tap clock in and out, GPS verified
Alerts the moment a call runs late
Real visit times flow into pay and invoices
A complete record for commissioners and inspectors

A day with CareRostr

Tuesday, handled.

Home care never goes to plan. Here's what a normal day looks like when the surprises come to you first.

06:4001
Sick call
Sian's poorly. Her run is already lit up on the board. You drag it across to Owain, and both phones buzz before the kettle's boiled.
08:4202
Late start
Glenys's breakfast call hasn't begun. You know twelve minutes in, long before her daughter rings, and someone's on the way.
12:1003
Refused dose
Mair won't take her furosemide. It's on your screen within seconds, and the GP has been called before lunch.
17:3004
Payroll
Clock in times, mileage and visit notes are all in. The week's pay is ready to check over a cup of tea.

Electronic MAR

MAR charts that can't go missing.

Paper charts sit in a folder in the client's kitchen, and a gap turns up a week later. With CareRostr, each dose is signed on the carer's phone and reaches you within seconds, with who gave it, when, and any reason it wasn't taken.

21,000 medicines, spelled right: Start typing and choose from over 21,000 licensed products, with form and route filled in. Goodbye, “paracetomol”.
Signs offline, syncs later: No signal down a country lane? Doses are recorded anyway and upload the moment the phone finds a connection.
Every dose accounted for: Given, refused or missed, each one has an outcome. Problems reach you in time to do something about them.

MAR chart: Glenys P.

Thursday, 12 March

96% compliant

Medication

08:00

12:00

18:00

22:00

Amlodipine 5mg

Tablet · Oral · One daily

✓

—

—

—

Paracetamol 500mg

Tablet · Oral · Two, four times daily

✓

✓

·

·

Furosemide 20mg

Tablet · Oral · One in the morning

R

—

—

—

Fultium-D3 800iu

Capsule · Oral · One daily

—

✓

—

—

Given Refused MissedSigned by carer · timestamped · exportable

9:41

Thursday, 12 March

Today

5 visits3h 15m2 meds

07:30

30m

Betty A.

Barry

✓

08:15

45m

Arthur J.

Barry

Clock in

09:30

30m

Glenys P.

Rhoose

12:00

45m

Mair D.

Llantwit

17:00

45m

Ceri W.

Barry

Today

Rota

Shifts

Chat

More

R

CareRostr

New shift available: Tue 09:30, Glenys P.

The carer app

Their whole day, in their pocket.

Good carers leave over messy rotas and pay they can't make sense of. The CareRostr app for iPhone and Android lays out each carer's visits, clients and hours clearly, and lets them pick up shifts or book leave without phoning in. Happier carers, and a quieter phone.

Today's visits with directions, key safe codes and client notes
One tap clock in and out
Care plan tasks to tick off as they go
Medication rounds, with or without signal
Spare shifts to claim, and a way to swap one they can't make
Holiday requests with live status
Chat with the office, with push notifications

Ellis Evans, founder of CareRostr

Ellis Evans

Founder, CareRostr
Director, Cwtch Care

Our story

Made by a care provider, for care providers.

At Cwtch Care, we kept finding software built by people who'd never covered a 7am sick call. So I built the one we needed. It runs our rota, our medication rounds and our payroll, and nothing reaches another agency until it has proved itself in ours.

Proven on real rounds

New features run at Cwtch Care first, with our own carers and our own clients.

Welsh and English throughout

The Active Offer is part of the design, down to bilingual MAR charts.

Ready for inspection

Shaped around CIW, CQC and the All Wales MARRS medicines policy.

Designed in the Vale of Glamorgan. Ready for agencies anywhere in the UK.

Switching

Switching, without the headache.

We move you across and stay close until it feels normal.

Step 1
Send us what you've got
Spreadsheets, an export from your current system, a photo of the whiteboard. We'll work with it.
Step 2
We build your setup
Clients, carers, rates and repeating visits loaded in and checked with you, line by line.
Step 3
Try it alongside
Run CareRostr next to your old system for a week, until everyone's confident.
Step 4
Go live together
Pick the day. We'll be on the end of the phone for the weeks that follow.

Security

Serious about data, because you have to be.

You're trusted with people's health information, and your regulator expects you to prove you look after it. CareRostr makes that proof easy.

Walled off from other agencies

Separation is enforced inside the database itself. Nobody outside your agency can see your clients or carers.

Access by role

Choose who can see finance, medication or client records. Office staff sign in with multi factor authentication, carers with Face ID.

Encrypted, hosted in Ireland

Encrypted in transit and at rest, held in secure data centres in Ireland, and processed under UK GDPR.

A full audit trail

Every change to a rota, medication record or client file is logged with a name and a timestamp.

Good questions.

When can we start?

We're onboarding a small group of founding agencies first, so each one gets proper attention. Apply below and we'll talk timings.

Who is CareRostr for?

Domiciliary care providers across the UK, especially small and mid sized agencies who've outgrown spreadsheets and paper but don't want a six month enterprise rollout.

Do our carers need to install anything?

Just the CareRostr app for iPhone or Android. Office staff use a web browser.

What if a carer has no signal?

Visits, care plans and medication all work offline. Everything syncs when the phone reconnects.

Does it work in Welsh?

Yes. We're based in the Vale of Glamorgan, so Welsh language support and CIW requirements were there from the start.

What happens to our existing data?

We import it for you, from spreadsheets or your current system, and go through it with you before you go live.

How much does it cost?

One monthly price based on the size of your agency, with all features included. Founding agencies keep their price for as long as they stay.

Founding agencies

Get in early.

We're opening CareRostr to a handful of agencies ahead of launch. Tell us about yours, and we'll show you what your own rota looks like inside it.

Founding price, locked for as long as you're with us
Data migration included
Personal onboarding from the founder
A vote on what we build next